Sanford School Employment
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual’s age, color, disability, genetic information, gender, gender identity, national origin, race, religion, sexual orientation, or veteran status.
None at this time.
Director, Alumni Relations
The Director of Alumni Relations is charged with designing and implementing a world-class alumni program at the Sanford School of Public Policy that engages our alumni throughout their lives in ways that contribute to their development and also benefit the School and its students. As a result of this engagement, our goal is that Sanford alumni will: (1) continue to grow as leaders, professionals, scholars, and people; (2) contribute to future generations of alumni by serving as mentors, providing internships, hiring graduates, and making financial gifts to the school; and (3) support the school's core teaching and research missions through guest lectures, workshops and courses, and by assisting faculty in strategic scholarship.
The Director is required to be an accomplished administrative manager - a creative problem solver who is comfortable with ambiguity and has an aptitude for understanding organizational dynamics and vision. S/he must resolve diverse problems independently, build and maintain collaborative relationships with faculty and administrators, manage complex logistics for a variety of constituents - alumni, graduate, professional, and undergraduate students, Development & Alumni Relations (DAR) and other Sanford administrative and program staff faculty, board members and other volunteers, and donors. This person creates a work environment that encourages creative thinking and innovation. S/he helps to keep team performance and morale high even during periods of intense pressure or heavy workload; works to maintain collegiality among team members by showing respect for others' opinions and working toward mutually agreeable solutions; coaches less experienced team members; and motivates others to achieve common goals. This person must have the ability to understand the big picture, communicating how a desired strategy or objective fits into the overall vision and mission of the organization, and must demonstrate optimism and commitment. This position reports to the Dean via the Associate Dean for Development and Alumni Relations.
Interested applicants should apply via the Duke HR website. Requisition number: 401187827
Staff Assistant, MPP Program
The Staff Assistant position provides a wide range of logistical and administrative support to academic programs and graduate student services, supervised by the Assistant Dean of Academic Programs & Student Affairs (primary)and the Director of Master of Public Policy (MPP) Student Services and Program Development (secondary). The position requires maintaining confidentiality of written and verbal information related to students and applicants.
A detailed description of functional areas and tasks follows:
- Financial Services
- Process financial transactions and reimbursements for Academic Programs administrators and staff, including the Associate Dean for Academic Programs, Assistant Dean for Academic Programs & Student Affairs, MPP Director of Graduate Studies (DGS), Director of MPP Student Services and Program Development, Director of Admissions and Scholarships, Director of Financial Aid, Registrar, and PhD and Duke in DC Program Coordinator;
- Process financial transactions and reimbursements for MPP student service accounts, and travel for MPP/PhD students and applicants/admitted MPP and PhD students;
- Work with International Programs Staff on processing financial transactions and reimbursements as necessary;
- Execute regular account reconciliation for various Academic Programs operating accounts.
- Communications/ Information Management
- Assist with maintaining MPP applicant and student records in PeopleSoft/STORM;
- Maintain and update electronic MPP student records using ImageNow;
- Communicate with current MPP students via email about records, submission of forms, and other program information;
- Develop and update MPP - Class of [year] Sakai sites;
- Create MPP/Master of International Development Policy (MIDP)/PhD Student Directory;
- Manage/maintain Academic Affairs calendars, including faculty office hours, staff schedules, and MPP/PhD events and deadlines;
- Assist in creating and coordinating course evaluations (hard copy and electronic), tabulating student responses, and providing copies and results to the Undergraduate Program Coordinator;
- Assist International Programs Coordinator and Assistant Dean with communications and maintaining information for Magdalena Yesil Visiting Professorship;
- Respond to MPP Admissions emails and phone calls;
- Assist Sanford Building Manager with adjunct faculty offices and parking needs.
- Office Management/Administrative Support
- Order textbooks for MPP program;
- Monitor, order and distribute office supplies to Academic Programs staff;
- Perform general reception duties and provide a point of contact for students, faculty and other visitors to Academic Programs suite;
- Provide administrative support for the Academic Programs administrators and staff as named above, as well as for MPP Professors of the Practice designated by the DGS;
- Assist in scheduling and administering course testing/examinations for students with disability accommodations;
- Submit meeting space requests from administrators and staff via online 25 Live room reservation system;
- Assist in processing MPP program applications via the Apply Yourself (AY) electronic application system, especially during heavy intake periods (December-January) or when work study students are unavailable;
- Provide Sakai course site support for designated faculty;
- Provide support with logistics for Magdalena Yesil Visiting Professor;
- Maintain procedures/operations manual.
- Event Planning/Support
- Assist with planning and delivery of Academic Programs' activities and events, including Orientation, Graduation, Admitted Students' Visit Day, and other student or department events; work with MPP, MIDP, PhD, Undergraduate and Sanford's Special Events staff, as well as with students, other interns, and temporary workers as necessary;
- Manage Food for Thought discussion series for MPP students;
- Assist with planning and delivery of New Faculty Orientation in Fall and Spring semesters.
- Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified. Some responsibilities (such as those associated with Orientation Week, Graduation, Admitted Students' Visit Day) require the Staff Assistant to work outside the normal business hours and/or on weekend days and to have the ability to lift and carry objects weighing 25 pounds.
Interested applicants should apply via the Duke HR website. Requisition number: 401200956.